Schedules
How To: Customize the Split View Calendar
Overview: The Split View calendar allows you to more easily see flights and crew. The calendar can be customized to show specific details for trips and activities. Setup: 1. To access the customization page, navigate to the Schedules tab > Trips > ...
How To: Copy a Trip
Copy a Trip Overview BART allows you to copy an existing trip to another day and/or to another aircraft. This can be useful when you have scheduled routes you fly regularly. **You must open and save each new trip to verify departure and arrival times ...
User Lock Out
Why am I seeing this message? This happens when a user enters in the wrong password more than three times. The user will be locked out for 15 minutes before they are able to try again This happens most commonly after changing the user's password and ...
Error Code 14
Why do I see Error Code 14? This means our security program has flagged your session as potential SPAM and has locked your computer's IP address out of the system for 15 minutes. This is a rare occurrence. Solution: Restart your computer. This can ...
Error Running a Report
Why did I get an error running my report? This can happen for a number of reasons including temporary loss of connection. Solution A hard refresh of the browser clears the error most of the time. To hard refresh in Chrome: Windows users: hold down ...
Add Subscribed Calendar to Outlook
Overview The subscribed calendar allows you to view trip information on a locally installed version of Outlook. The frequency of this request/sync depends entirely upon the calendar client. Historically, the Outlook calendar updates upon app / ...
Add a Subscribed Calendar to iPhone or iPad
Overview The subscribed calendar allows you to view trip information on the native calendar app on an iPhone or iPad. The frequency of this request/sync depends entirely upon the calendar client. Historically, we have seen these calendars update upon ...
Add Subscribed Calendar on Android
Overview The subscribed calendar allows you to view trip information on the Google Calendar app on an Android device. The frequency of this request/sync depends entirely upon the calendar client. Historically, Google normally updates every 18-24 ...
Pax Boarding Feature (Custom)
Overview The Pax Boarding feature allows passengers to be boarded on an aircraft from within CoPilot. ***This is a client specific feature that may not be available to all clients and users.*** Setup Create a new aircraft with registration number ...
Pax Portal Trip Request Approval
Overview BART allows you to assign approvers to individual trip request users. These approvers will approve or deny a trip before it is sent to the trip request contact for scheduling. ***This is a custom feature and may not be available to all ...
Transfer Crew Scheduled Activity to Actual
Overview Crew scheduled activity can be transferred to the actual activity calendar to minimize re-keying of data. Setup All Crew Scheduled Activity Types must be mapped to a Actual Crew Activity. 1. Schedules tab > Crew > All Crew Scheduled Activity ...
Mexican APIS
Overview The Mexico APIS prefills trip information into the Mexico APIS spreadsheet. BART does not directly file the spreadsheet. You are prompted to send the spreadsheet to your international handler. Setup Gear > All Settings > Integrations tab- ...
Delete an Aircraft Activity
Overview Deleting an aircraft activity can be done from any of the scheduling calendars Steps 1. From the menu on the desired date, select "Delete Aircraft Activity" 2. Select the aircraft and choose the activity: 3. Click "Delete Selected Activity" ...
Create a Trip Report for Single Passenger
Overview BART allows you to print a tripsheet or itinerary for a single passenger. This allows you to add multiple trips onto a single report. This is feature allows a passenger to see all their trips on one report instead of a separate report for ...
Crew Trip Acknowledgement
Watch Overview When enabled, trip sheet emails will include a button for crew to acknowledge the trip. Crew acknowledgement status can be viewed on the calendar or acknowledgement view. Version tracking ensures crew acknowledge the most up to date ...
Confidential Passengers
Overview BART's confidential passenger feature allows a passenger to be hidden on the Passenger Itinerary and Passenger Trips Sheet. The confidential passenger will have an asterisk (*) on the Crew Briefing and Crew Trip Sheet. Setup To enable the ...
Add Custom FBO
Overview BART allows you to easily add a custom FBO to the system. This is commonly used for a company hangar. ***To update incorrect information in an existing FBO (not custom), please email support@portside.co with updates.*** Adding FBO 1. ...
Overbook Warning
Setup The overbook warning is found on the General tab of the Aircraft 1. Enter the number of seats available on the aircraft in the Seats field. This number is the number that will show on quotes. 2. Enter the number of additional seats in the ...
Wait Time
Overview Wait time allows you to adjust the wait time requirements at an airport and will automatically adjust the times of the rest of the legs as needed. Default Wait Time Default wait time can be added by navigating to Gear > All Settings - ...
Trip Status
Overview Trip status allows you to mark a trip with a designated status and associated color. This can be used to mark trip as "in progress" or "completed" on the schedule. Setup Before you can mark a trip with a status, you must first enable the ...
Crew SMS or Email Alerts
Overview Crews can receive SMS or email alerts when changes to a trip occur. Setup 1. Navigate to Gear > All Settings > Programs tab > Schedules > Flight Editing tab - Trip Change Notifications to Crew 2. Enable trip change notifications from the ...
Delete Crew Non-Flight Activity
Overview Sometimes it is necessary to delete a non-flight activity from BART. There are two ways to do this: from the calendar or from the details section of the calendar. Delete from Calendar Day 1. From the Crew Scheduled Activity Calendar click on ...
HSIN Upload
Overview **This feature is no longer supported by the TSA as of June 22, 2023** Uploading the latest HSIN files allows BART to vet passengers and crew against the lists. Passengers and crew can be automatically checked when a schedule is saved. ...
Trip Snapshot History
Overview View detailed snapshots of each schedule update. This history can help you better understand what events may have led to each trip change. Access The snapshot history can be found on the More button on each scheduled trip Features
Customize Trip Bar Calendar Template
Overview BART allows you to customize the templates used on the Trip Bar Calendar. You can customize the Flight Template, Hold Template, Maintenance Template and RONs Template. Changes made to the template will be applied to all users within your ...
Add Hangar to FBO
Overview BART allows you to add a hangar to an FBO at any airport. Add Hangar Edit Desired Airport Click on FBO tab and Select "+Add" Fill in at least a Name. All other information is optional Check "Primary" checkbox to make this FBO the default FBO ...
Delete Crew Activity
Overview How to delete Scheduled Crew Activity from the calendar. Delete Scheduled Crew Activity From the Schedules tab select Crew > Crew Scheduled Activity Calendar Highlight the day of the activity by clicking on the day on the calendar Scroll to ...
How to Print Calendar
Overview This article shows how to do a screen print of the web calendar. This can be useful when someone want an overall view of trips for the month. How to Print 1. Open the calendar to the month/weeks to be printed. 2. On the web browser, right ...
CARICOM
Overview The Caribbean Community and Common Market (CARICOM) Implementation Agency for Crime and Security (IACS) requires that all private non-revenue and commercial flights to/from and within 10 of the 15 CARICOM member states submit passenger ...
Adding Notes
Overview BART allows you to add free-hand notes to a trip, along with canned leg notes. BART also offers the ability to add custom notes for Aircrafts and Airports. Aircraft Notes Notes added to the aircraft profile will show on the quotes screen as ...
Estimated Duty Time
Overview Estimated duty time displays the estimated duty for legs that occur on the same day. This estimate does not include any prior legs from other trips. All dates are shown in local time/date. Setup In order to calculate Estimated Crew Duty, ...